The Shell Petroleum Development Company of Nigeria Limited
Operator of the NNPC/Shell/ EPNL/ Agip Joint Venture

INVITATION FOR PRE-QUALIFICATION: CORPORATE CONTRACT FOR OPERATION & MAINTENANCE
OF LIGHT VEHICLES EAST, WEST & ABUJA – TENDER NUMBER: NG0l003496

Introduction and  Project Outline
The Shell Petroleum Development Company of Nigeria Limited (SPDC) acting as the Operator of the NNPC/Shell/ ELF/ AGIP Joint Venture on behalf of its Joint Venture Partners, hereby invite suitable and reputable contractors to submit pre-qualification documents for assessment for the Corporate contract For Operation & Maintenance of Light Vehicles East, West, & Abuja.

Please visit the NipeX Portal at www.nipexng.com for this advert and other information.
Suppliers are expected to have attained the ‘Published’ status in the  NJQS data base to be eligible for the exercise. Application forms are available at www.nipexng.com

Description of Work/Service:
The work to be performed generally consists of all Works necessary and incidental to:
a)    Maintenance, servicing, repair, recovery, cleaning of all Shell owned medium and light vehicles including accidented vehicles
b)    Work shall be executed in the Eastern Division, -IA Port-Harcourt, Egbema, Kolocreek, Agbada, Imo River, Afam, Okoloma, Gbaran Ubie, Bonny Island, Kidney Island, and any     other locations as instructed by Shell. In the Western division Warri – all field locations including but not limited to Ughelli, Forcadors, Escrovas, North Bank Yakri and Abuja
c)    Provision of suitable and comparable replacement vehicles with or without drivers for vehicles in workshop for routine  and/or non-routine maintenance, icluding accidented     vehicles.
d)    Operation of Shell light vehicle including provision of drivers and or mates for a number of SPDC light vehicles in the Eastern & Western divisions and Abuja. Number of     vehicles to be crewed shall be determined by Shell and may fluctuate on a monthly basis.
e)    Provision of up to date   vehicle particulars/documentation
f)    The contractor shall be responsible for collection and/or delivery of Shell vehicles maintained under the contract between Shell premises and the workshops.

The contract is being  projected to be for a period of three (3) years with an option to extend for another 1 year.

PRE-QUALIFICATION
SPDC hereby invites reputable contractors having experience in the operation and maintenance of Light Vehicles East, West,  Abuja to pre-qualify for inclusion in the  tender exercise. To qualify for consideration, contractors’ notice of intent shall be accompained by the following  information.

1.    Business Registration/Statutory Documents
1.1    Provide copy of Certificate of Incorporation of your company/forms C02/C07/ Memorandum / Articles of Associolion
1.2        Provide Copy of current Directorate of Petroleum Resources Registration
1.3        Provide copy of valid Tax Clearance Certificate for the last three years.
1.4        Provide evidence of current Insurance Coverage to fleet Currently Owned
1 5        Evidence of Company’s legal status.

2.    Contract Execution Plans
2.1    Contractor shall provide method of statements for fulfilling the following elements of the scope of work.
Ability to provide professional drivers & males & their management.
Vehicle technical integrity assurance plan
Competent personnel  (technical and administration)
Working relationship with OEM representatives, for supplies of maintenance parts. (Specify OEM with evidence of agency license).
Vehicle recovery plan.
A good management information system/reporting tools.
Ability to provide temporary replacement vehicles where required.
2 2        Provide Proposal for managing statutory requirements – vehicle particulars & Vehicle accessories.
2.3    provide Plan for vehicle maintenance  and replacement of broken down vehicles.

3.    Facilities/Equipment Availability
3.1    List your Office Locations & Addresses in Nigeria (Port Harcourt, Warri, Lagos and Abuja with proof of ownership
3.2    Provide proof of the availability of maintenance workshop. Specify equipment & tools available in the maintenance workshop. Specify dimensions of the workshop(s).
3.3    Provide comprehensive list of office communication equipment.
3.4    Provide evidence of ownership of lowing truck(s) & medium and heavy trucks for temporary replacement
3.5    Provide proof of the availability of vehicle in transit Trucking System.

4.    Job Capabilities and  Experience
4.1    Provide evidence of the number of years in the operation & maintenance business or similar business (specify).
4.2    Provide copies of contracts of similar scope completed in the last 5 years with evidence
4.3    Provide comprehensive Clientele profile for similar jobs with list of referees, their phone numbers,  and e-mail for easy contact.

5.    Organizational Profile
5.1    Provide detailed organizational Structure with key and relevant positions for the kind of business Provide CVs of key management  personnel.
5.2    Provide CVs of 5 key Mgt personnel relevant to business area, with specified management positions
5.3    Availability of standard job descriptions for specified positions
5.4    Provide personnel Policy and Procedure manual containing Recruitment Policy/Guidelines, Conditions of  Service & Staff Remuneration, sample of employment contract,     Incentive and disciplinary scheme.
5.5    Provide Existing training programme for key personnel, mechanics and drivers.

Financial Capability
6.1    Provide Accounts for the last 3 years Audited by a Licensed and  Chartered Audit firm
6.2    Provide your Mast Recent Accounts
6.3    Provide Status of the  Latest Audit Certificate
6.4    Provide Debts to Equity Ratio (Total Liabilities Vs Shareholders Equity)
6.5    Provide Current Ratio (Current Asset Vs Current Liabilities)
6.6    Provide Creditors Equity Ratio (Total Liabilities Vs Total Asset).
6.7    Provide Evidence of  Working Capital.
6.8    Provide detailed Documentation of Your Asset Base.

HSE, SCD & SECURITY
7.1    Provide overview of company HSE Management System (including signed HSE policies & Commitment), Emergency response plan, site security plan for vehicles in own     custody and in client’s premises
7.2       Provide Structure of HSE Organization & HSE Competence of key personnel, Record of safety Courses Attended by Key Personnel listed in Section 1 with evidences.     Provide copy of HSE, Community Affairs/Development and Security policy.
7.3        Provide Detailed and specific Job Hazard Analysis (must include all activities in method statement in section 3)
7.4     Provide HSE performance statistics plus previous HSE performance awards and recognition from clients with evidences.
7.5        Provide Preliminary contract specific documented HSE Plan
7.6        Provide Land transport Journey-Mgt. Plan,
7.7        Provide Preliminary project HSE plan.
7.8        Provide detailed plan on workers training.
7 9       Provide Sustainable Community Development Policy and Strategy.

8.    Nigerian Content Development Strategy
The Shell Petroleum Development Company Nigeria Limited (SPDC) on behalf of the Joint Venture partners is committed to fully comply with The Federal Government     directives on Nigerian Content to provide opportunities for Nigerian contractors and the development of local expertise. Pursuant to the above, Only INDIGENOUS companies     working alone, or as leading partners (i.e. prime or main conductor) In o consortium with foreign firms are qualified to bid for this tender. The Federal Government of Nigeria     Policy and Directives on Nigerian Content Development (“Directives”) mandates that all contracts .« the Petroleum Industry create value in country with target of 70% by 2010     in terms of total monetary  expenditures in country.

SPDC intends to and will expect bidders to comply with the Federal Government Nigerian Content Development Directives of October 13, 2006 [or its. latest  revision)     available at www.nnpcgroup.com and www.nigcontent.com because they constitute a FATAL FLAW in all Contract evaluations. As a result bidders will be evaluated on their     perceived willingness, documented track record, and demonstrated plans to fully comply with the Directives and Company requirements. Failure to fully comply with the     Government Directives or demonstrate commitment to Nigerian Content  Development shall result to disqualification from bidding this contract.

Companies  responding to this advert are required to include in their bids, detailed Nigerian content plan on how to meet requirements. The plan should include the following information.
Demonstrate that entity is an indigenous company or on indigenous company in genuine alliance with a foreign owned or multinational company registered in Nigeria. submit certified true copies of  CAC forms 10, 02 & 07 including company memorandum & article of association and/or evidence of entity’s in corporation, shareholding & ownership structure in Nigeria. Evidence of the Parlnership/JV Agreement with a Nigerian or Indigenous Company with duty signed binding Agreement by the CEO of both parties.
Company Nigerian Content Development policy/strategy demonstrating legislative & regulatory awareness relative to Nigerian content, and o description of how prospective bidder intends to maximise the utilization of Nigerian / Niger Delta human and material resources and services that would be involved in executing the work.
Describe where your contract management team and procurement centre will be located in Nigeria. Please also submit an organization chart to substantiate this information.
Value of the work, that will be executed in Nigeria as a percentage  of the overall proiect scope in monetary detailed breakdown of the components that make up the total percentage.
List of materials  that will be sourced locally, Nigerian/’Niger Delta professionals with relevant experience,  skilled and unskilled personnel employed in your company. Provide evidence (personnel list and positions with organization chart to substantiate) of percentage of management that are Nigerian Nationals and the  percentage of the total workforce that are Nigerians.
Submit the project key personnel manning plan, the job positions and skill area in the  overall job position/ key personnel matrix that would engage Nigerian nationals directly on this contract and those that will engage other nationals.
List of all work which will be carried out by Nigeirans and domiciled in-country, in accordance with Nigerian content Directives, divided into two categories.
-    Work which will be executed by the  Applicant using it’s own resources
-    Work which will be sub contracted, giving the scope of such sub contractor and the  names and locations of the  proposed sub contracts and/or details of scope of work         for indigenous services & local 3rd party business that would support the contract.
Training and competence development plan for Nigerians in the  company and  commitment to transfer technology and employment generation. Evidence of post training in last two years required.
Development initiatives for host community personnel including description of any specific programs in place for transfer of technology and skills.
Detailed description of the  location of in-country committed facilities & infracstructure (assets, equipment/spare parts, technical office, and administrative space, storage workshop, assembly area, maintenance, testing, laboratory, etc) in Nigeria (preferably in Port-Harcourt) to support this contract or submit a credible and verifiable plan towards setting-up.
Details of nominated Nigerian Content focal point with appropriate  Experience, qualifications, clear responsibilities & targets, seniority level in organization, qualifications and membership of  Nigerian trade/professional body, Evidence of an understanding of the  local business environment, success in nurturing Nigerian content on previous project & existing relationships with Nigerian contractors & suppliers, subcontracting relationships and/or partnership agreements, structured list of Nigerian suppliers and services procured from Nigerian companies e.g accounting, legal etc, existing initiatives to develop Nigerian companies.

All respondents to this advertisement are enjoined to avail themselves at the  Federal Government Directives on Nigerian content and ensure full compliance and harmonise with the  local community for capacity building  and youth development as non compliance shall be deemed as “FATAL FLAW”.

Note:
The subject contract will be delivered into three packages as follows: (1) Easter Division  (2) Western Division    (3) Abuja hard copies and two non writable CDs of the Applications and Pre-qualification  Documentation Packages must be submitted at the Vendor Management Centre, in the address below, from 25th June, to 24th July, 2009.

Applications and  Pre-qualification Documentation Packages not received by 2pm on 24th July, 2009 will be disregarded.
Tender packages will be sent to any contractor/company that fulfilled the above requirements and also passed the subsequent SPDC Pre-qualification Evaluation Exercise.

Submission of  Pre-qualification Documents
All pre-qualification documents, shall be sealed and marked “Contract No. NG01003555 – “Corporate Contract For Operation & Maintenance of Medium & Heavy Trucks -East”,  and addressed to:

Vendor Management Cordinator (EPF-G-SEVP)
The Shell Petroleum Development company of  Nigeria Limited,
Vendor Services, Contractors Gate, Rumuobiokani, Port-Harcourt.

OR
Vendor Services, Contractors Gate 2, Main Office, Warri

A)    Only pre-qualified companies will be invited to progress with the technical tender.
B)    The advertisement of “Invitation to pre-qualify ” shall not be construed to be a commitment on the part of NNPC/SPDC to award any form of contract to your company and/or     associated companies, sub contractors or agents nor shall  entitle any company submitting documents to claim any indemnity from NNPC/SDPC and/or any of its partners.
C)    NNPC/SDPC  reserves the right to take the final decision on any of the documents received in your pre-qualification package.
D)    NNPC/SDPC  will deal with only authorized officers of the companies submitting documents and Not through individuals or agents.

The marked and sealed documents can be physically submitted to the Vendor Management Coordinator, Shell Petroleum Development Company of Nigeria Limited, Port-Harcourt, or Warri to received on or before 2.00pm , 24th July, 2009. Incorrectly addressed or labelled submissions and those after the specified date and time shall be disregarded. In all correspondence, please quote the contract reference and the  title shown above.

Tags: ABUJA, Accessories, Agents, Companies, Contractors, Energy, Equipment, Evaluation, Government, Government, Management, NNPC, Security, SHELL

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ABUJA · Accessories · Agents · Companies · Contractors · Equipment · Evaluation · Government · Management · NNPC · Security · SHELL

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