LMS, PRO-ACT is an MSH-implemented project in Nigeria that aims at supporting State ministries of Health and State Action Committees on AIDS (SACA) to deliver comprehensive HIV/AIDS/TB services including providing antiretroviral therapy, for the hundreds of thousands of people in need in Nigeria. The project will scale up the US President’s Emergency Plan for HIV-TB en-infected individual, and prevention of HIV transmission from mother-to-child (PMTCT).
The role of the Procurement Coordinator is to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement officer will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
Description of duties
- Facilitate the preparation of procurement plan
- Receives approved Purchase Requisitions (PR) for procurement of goods and services
- Tracks all PRs, for both local purchases and those requested through Cambridge Determines price reasonableness
- Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
- Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed.
- Handles field office purchases when required;
- Ensures that purchases are made in the best interest, of donor and MSH
- Assures delivery or pickup of PO for collection of goods
- Prepares weekly procurement status report and submits to the supervisor;
- Regularly up dates the supervisor of all partial collection of the procured goods;
- Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
- Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies cleaning products, etc.
- Also performs other duties as requested by the immediate supervisor.
- Inform supervisor immediately if asked to compromise integrity by any vendor or other.
Qualification and/or Experience:
- College degree in purchasing or related field.
- Three years experience in procurement
- Ability to work under pressure
- Planning and scheduling skills;
- Experience in a USG or donor funded project or NGO preferred
- Excellent interpersonal skills demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants
- Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
- English fluency including business terminology require
- Demonstrated intermediate computer skill in Microsoft Office Suite applications
Note: There are no relocation allowances available for this position.
Interested persons may send comprehensive resume with a brief cover letter as ONE MS Word document to Imsnigeria@msh.org on or before 29th January 2010. If you wish to be considered for a post, please specify the position for which you are applying in the subject line. Note that if the underline instructs are not followed application will not be considered.
Suitable candidates living with HW/AIDS will have an added advantage.
Women are encouraged to apply.
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Tags: ABUJA, Health, Medical, procurement Officer, Purchasing