UNICEF Nigeria seeks the services of an Administrative Assistant to provide administrative support functions in all aspects of the day to day management of staff security in Abuja and in its four field offices in Nigeria-A-Field Office Enugu, B-Field Office Lagos, C-Field Office Kaduna and D-Field Office Bauchi.

Administrative Assistant

The successful candidate will under the close supervision and general guidance of the staff security Specialist, carry out the following:

RESPONSIBILITIES:

1. Assist in the briefing of international and national staff members, consultants and visions, local movements, residential accommodation in line with MOSS requirements. In consultation with the Staff Security Officer, advises and guides all personnel on security clearance procedures and pertinent issues. Assist in conducting periodic checks on UNICEF staff residences for MORSS compliance and provides administrative support as required.

1. Assist the staff security Officer in disseminating accurate security information to staff members, consultants and official visitors. Maintains relevant liaison with the Country UN Security, other security agencies and maintains effective contact with the Nigerian Police, Road Safety Commission, National Security Service and others as may be required. Liaise with the country UN Security on matters of security clearance and radio checks.

1. Collects information pertaining to staff movements in Nigeria and assists to monitor security situation and provide emergency support to them as required. Collects updated information and collates reports on warden list, call signs and essential staff list and ensures distribution to the relevant recipients.

1. Monitors operations of the HF and VHF communication networks to ensure effectiveness and prompt linkage between country office and field offices as well as vehicles on mission. Assist the Staff Security Officer in conducting training for users on HF and VHF radio.

1. Search office field and records relating to security issues and incidences for information and references. Identifies and selects information and record in specified format for use by the staff Security specialists in preparing reports, correspondence and technical papers

1. Advise and assist all staff in the area of personal and office security management as required. Arranges for and/or attends meetings on day-today administrative matters: participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions.

1. Prepare on own initiative, correspondence, reports evaluations and justifications, as required, on general administrative and security issues which may be of a confidential nature within the assigned area of responsibility.

1. Provide relevant information to help interpretation of rules, regulations and procedures on routine security issues of staff.

Minimum Qualification and Competencies:

• First degree or its equivalent in Business Administration, Security Management or Social Sciences. An additional certificate in security (military or police) courses and training is required.
• Six years of progressively responsible administrative work experience of which four years are in carrying out security duties. Experience with any of the Nigeria armed force is desirable.
• Knowledge of English language is required. Knowledge of local language of the duty stations as asset. Knowledge of another UN working language, an asset.
• Strong knowledge of general security management and up to date knowledge of security trends in Nigeria.
• Ability to effectively deal with stress factor when encountered in security management.
• Good communication skills, both oral and written.
• Initiative, conceptual, analytical, negotiation and organizing skills
• Very good technology awareness including operating HF and VHF radio and other security communication gadgets
• Good knowledge of computer software
• Good interpersonal and team work skills.
• Good networking skills and ability to establish and maintain effective working relations with government and local security networks.
• Ability to work harmoniously in an international and multicultural setting
• Passion and commitment to UNICEF’s mission and values.

If you are interested in the position and meet the requirements, please forward your application in a sealed envelope marked confidential’ quoting the vacancy number address to:

The Human Resources Manager,

UNICEF, UN House,

Plot 17/618, Central Business Area,

P.M.B 2851, Garki, Abuja

On or before 2^nd July 2009. Your application should include a complete UN Personal History Form (which can be downloaded from www.unicef.org/employ ): your curriculum vitae showing functional telephone number, functional e-mail address and detailed contact address, and a one-page summary statement that describes how your experience and qualification relate to the outline above.

UNICEF, a smoke-free environment, is committed to gender equality in is mandate and its staff well qualified candidates particularly females are strong encouraged to apply.

Only short listed candidates will be contacted on or before 2^nd July 2009